Healthcare Facility Safety: Keeping Patients & Staff Safe

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Optimizing your maintenance team and their schedules for your healthcare facility is imperative and could be the difference between the generators providing vital medical attention for patients or not having the ability to save lives. Following are some best practices

to help get the most out of your maintenance teams and schedules:

  • Maintenance teams should be turning on and running your backup generators to establish that the generators are working properly. If something does not run as it should, get it serviced as quickly as possible.
  • When generators are being checked, also check backup fuel and the oil in your equipment. Document when you last changed the oil and set reminders for when it should be changed again to guarantee equipment performs as expected when you need it.
  • Keep an ongoing digital log of what equipment was checked and what the state of that equipment was. Also log what further action is needed, if necessary. If a piece of equipment is no longer operable or reparable it should be removed in a timely manner.
    Digitally logging information helps keep you in line with Joint Commission Requirements & health department standards

    Digitally logging information helps keep you in line with Joint Commission Requirements & health department standards

  • A digital log should also be kept for preventative maintenance to your facility. This includes, changing filters, testing equipment, disposing of material, etc. The log should include the date that each piece of equipment was last inspected/changed, the status at that time and when the next inspection should occur. Also set up reminders to keep your healthcare facility up to safety standards.
  • Facility maintenance teams should run a Critical Systems Audit (CSA) a minimum of every two years. This audit reports how and when energy is being used and perhaps how much energy is being wasted. It also assesses how well heating, ventilation and air conditioning is operating throughout your facility. By performing a CSA, you may be able to pin point complications before they become a costly emergency.
  • A common place where emergency supplies are stored in a healthcare facility is the basement. There may be plenty of space and very little foot traffic but it is not the safest place. If a pipe bursts, or a flood occurs, the basement is likely the first area that will be affected. Consider relocating these essential items to an area that they will be safer from the elements of your healthcare facility.
  • A minimum of one facility maintenance personnel should have time each day to address the following daily failures of your facility: broken lights, switches, sockets, doors, locks, windows, leaking pipes.

By establishing a proactive and effective maintenance schedule for your healthcare facility before an emergency arises, you are optimizing your facility teams’ time and keeping your medical center inspection ready but most importantly, daily maintenance prepares you to respond and recover from emergencies.

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